I am relatively new to the Deltek Vision system, so not knowing its nuances, I naively tried something yesteday that has always worked in the accounting system I was using in my former job. But alas, it would not work in Vision. Here is the situation:
To get the accrual statements correct, I have started to designate the posting month in which I want invoices to be posted. For example, several of our landlords want our rent payments before the 1st of the month. So in the past we have paid the following month's rent in the current month. For example, December rent gets paid on November 25th. And health insurnace is the same way. December gets paid in November. So in the past, the accounts payable clerk would post December rent in November and December health insurance in November, and likewise with other invoices. So I asked her to post Invoices in the month in which they belong, and just pay them early. But when she went to pay them, they would not show up on her invoice list for payment in November. She could go to December and have them show up, but then the payment would get posted to December as well. What I want is for the check to be dated in November and the payment posted to November on a cash basis. The invoice would be paid before its posting month but that is what I want. I realize that it would create a negative accounts payable balance for the end of the month but I am OK with that. I could do a Journal entry to change it to a Prepaid Expense and then reverse it on the 1st fo the month. This one journal entry would be easier than entering numerous invoices as prepaid expenses and then reversing them with numerous expense accounts.
Thanks for any suggestions. BTW, I am in version 5.1, about to upgrade to 6.x. Will be upgrading to 7.x in the first quarter of 2013. Maybe the upgrades will take care of this problem, I do not know.